Services
Services: Services purchased for University purposes requires payment for services to be paid directly by the University. Per policy, reimbursement for out of pocket expenses for vendor services is unallowable. Additionally, all services purchased with University funds must be approved prior to the commencement of service.
UCLA Purchasing requires the following documents: Below are the most basic requirements, but some purchases may require additional forms and approvals.
- Insurance Certificate must be provided, if the vendor waiver carries General Liability Insurance. If the vendor does not carry insurance, the department must submit a waiver of insurance.
- Scope of Work
- Quote
- Source Selection & Price Reasonableness Justification Form – if the work exceeds $10,000 for Federal funds & $100,000 for non-Federal funds.
- Vendors must agree and adhere to UCLA’s Terms & Conditions.
- Small Business First Program: All non-construction UC contracts and procurements between $10,000 to $250,000 that cannot be procured via an existing strategically-sourced agreement must be awarded to a SB or DVBE, wherever practicable. (See BFB-BUS-43 (pp. 32-34) for policy as written). Exemptions can be found
Independent contractors (e.g. consultation, editing, indexing, translation, musical or theater performances etc.), please see additional information below. Please note: An employee-vendor relationship is any relationship between a UCLA employee and a proposed vendor that might create a conflict of interest.
Forms required for payment to an independent contractor.
- Independent Contractor Pre-hire Worksheet – department can assist with the form.
- Independent Contract/Consultant Form – department can assist with the form.
- CV/Resume – only if an individual (not a company or organization)